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M.D. Program

M.D. Program

Off-campus elective process

i.VSAS

  1. The Visiting Student Application Service (VSAS) is an application designed to make it easier for medical students to apply for senior electives at U.S. LCME medical schools and independent academic medical centers.
  2.  Student information in VSAS is populated from the AAMC’s Student Records System.  Information in the AAMC’s Student Record System is inputted by the UC Davis School of Medicine Registrar’s Office from information students submit through AMCAS, the UC Davis School of Medicine Registrar's Office and through SISWeb.
  3. The Registrar’s Office takes care of the following VSAS components (Registrar’s Office needs to have at least 1 week to process paperwork):
    1. a. Ascertains students are eligible for away rotations (in good academic and/or professional standing) and then provides authorizations to students with which they can apply to outside electives.
    2. Confirms and verifies that all School of Medicine required immunizations are current and that other, generally accepted, baseline requirements are met (HIPAA, etc.).
    3. Uploads transcripts, immunization records and, if needed, supplemental documents (eg. LOR).
    4. Then releases student applications to away institutions.
  4. Once accepted for an away elective, students should work with the 4th Year Specialist in the Curriculum Office to have the elective approved by the respective UC Davis department and entered into eFlight.
  5. No 4th year credit can be given for away electives that are not in eFlight prior to the first day of the elective.

ii. Other (not VSAS)

  1. Some off-campus electives that are affiliated with UC Davis School of Medicine may be enrolled in with a completed off-campus form (ex. student-run clinics).  The Registrar’s Office can help you determine what paperwork you will need.
  2. LCME-accredited institutions that are not VSAS Host schools will require paper applications
    1. All application paperwork required by the away institution will be submitted by the student with help from the Registrar’s Office when necessary. Registrar’s Office needs to have at least 1 week to process paperwork.
  3. Once accepted for an away elective, students should work with the 4th Year Specialist in the Curriculum Office to have the elective approved by the respective UC Davis department and entered into eFlight.
  4. No 4th year credit can be given for away electives that are not in eFlight prior to the first day of the elective.

iii. Immunization Requirements (VSAS & Non-VSAS)

  1. Different schools have different immunization/health requirements
  2.  Employee Health Services (EHS) only supports the UC Davis School of Medicine health requirements; students will have to go to their PCP or local clinic to comply with non-UC Davis health requirements
    1. For example, EHS will do the annual TB but some schools require TB within X number of months of your elective, if your EHS-placed TB does not comply with the away school’s requirements, you will need to go to your PCP to get the extra TB, then provide this information to the UC Davis School of Medicine Registrar’s Office or the away institution. Or, for just TB you can pay $40 and get this done at the EHS.
    2. If a health care practitioner signature is required, the UC Davis School of Medicine Registrar’s Office will compile all immunization/health information we have on file and enter it onto the away institution form and will get an Assoc Dean (M.D.) signature on the form in order to help students’ comply with this requirement. If a student wishes, they may have their PCP complete the form.
    3. EHS cannot compile the information the Registrar’s Office has on file; please do not ask them to do so
    4. EHS hours for students are 8 am to 11 am and 1 pm to 3 pm.
  3. Students are responsible for getting their lab records from their PCP, extra vaccinations, titers etc. – whatever the away institutions require that are not required at UC Davis School of Medicine.

If you have additional questions:
Terje Robertson, Registrar’s Office, 916-734-1838
Lina Ibarra, 4th Year Specialist, 916-734-4111