UC Davis Health System Fleet Services provides business transportation and related services to all eligible Health System departments and eligible University employees.

Fleet Services serves as the custodian for all Health System vehicles and acts in a supportive role through the acquisition, disposal, repair and maintenance of these vehicles.

Short-Term Rental / Vehicle Reservations

Zipcar is the preferred vendor for short-term vehicle rental at the UC Davis Health System. There are four vehicles; two vehicles conveniently located in Lot 20, in front of the FSSB building and two located in Lot 12 near the Medical Education building. Vehicles may be rented by the hour or by the day, for business-related use.

To see if your Department is already registered check here: http://www.zipcar.com/ucdmedical

How To Use Zipcar

The process for using Zipcar for business is simple:

  1. Sign up for an account:
    • Once you have been authorized by your supervisor or manager to drive, you will be sent a link to register for a business account through your Department. Follow the instructions to create your account. (Please note that it can take up to three days to authorize individual drivers prior to making your first reservation)
    • If you already have a personal Zipcar account, contact Fleet Services to have your Department account added as an option.
  2. Reserve your vehicle:
    • Make your reservations on line at zipcar.com or using the Zipcar mobile app, when you need a vehicle (Select your department from the pull-down menu when making your reservation).
    • A reservation notification will be sent to the department supervisor/manager on the account, when the reservation is made.

Gas and mileage is included in your reservation!

Should a Zipcar not be available when you need it, please contact Fleet Services for alternative vehicle rental options.

Department Vehicles

For Health System departments interested in obtaining an assigned vehicle leased on a month-to-month basis, the department manager must complete the "Application to Obtain a University Vehicle" form. Preference will be given to departments who can demonstrate high-need and/or demonstrate that the vehicle will be shared among departmental units or with another department entirely. Departments with assigned vehicles are recharged monthly for insurance, basic repairs and maintenance, and for fuel usage. Departments with an assigned vehicle must have a signed "Service Agreement" on file with Fleet Services which should be updated annually.

Pull Notice System

To become eligible to drive a Health System vehicle, all employees must have his/her driver's license processed through the California DMV Pull Notice System. The Pull Notice System assures that each driver is in good standing (i.e. no suspensions, revocations, etc). This system is monitored regularly and supervisors are provided updates on any changes to a driver’s status.

Fueling Options

The primary fueling station for all Health System vehicles is on-site at the Fleet Services Building (2800 49th Street). There are three gasoline pumps and two diesel pumps, available 24/7. Each Health System vehicle is assigned a fuel card (white) to operate the pumps. On those occasions where fueling must occur off-site, each vehicle is also assigned a State of CA Voyager Fleet fuel card (yellow) that can be used at major gasoline retailers only (e.g. Shell, Chevron, etc). All fuel, whether obtained on-site or off-site, is recharged monthly.

Vehicle Maintenance

All vehicles are kept on a preventive maintenance schedule of every 6 months or 6000 miles, whichever comes first, as prescribed by the State of California. Fleet Services contacts the assigned department to bring the vehicle due for preventive maintenance to the shop for the work to be done. In cases of need, Fleet Services will provide a similar replacement vehicle to the assigned department. Availability and suitability of replacement vehicles are not guaranteed. Departments are required to turn in their assigned vehicle for preventive maintenance, whether or not a replacement vehicle is provided, in order to ensure compliance with State of California vehicle code.

Accidents / Damage

In case of accident or damage, notify Fleet Services immediately at 916-734-2498 to have your vehicle inspected. Drivers MUST report ALL accidents or incidents regardless of the extent of damage to the vehicle within 24-hours. Report directly to UC Claims Administrator, Sedgwick, by calling 1-800-416-4029 and then pressing 1. Sedgwick’s operators are available 24/7.

DMV Pull Notice System

To become eligible to drive or rent a Health System vehicle, all employees must have his/her driver’s license processed through the California DMV Pull Notice System.

Employees enrolled in the DMV Pull Notice, or Employer Pull Notice (EPN) program, authorize Fleet Services to receive a driver record report at least once every twelve (12) months or when any subsequent conviction, failure to appear, accident, driver’s license suspension, revocation, or any other action is taken against the employee’s driving privilege.

In accordance with UCD Policy #380-20, Employer Pull Notice System, University employees who are subject to participation in the EPN system, include those who meet the following criteria:

  1. Operate a vehicle requiring Class A or B driver's license.
  2. Operate a vehicle requiring a special certificate/endorsement.
  3. Identified by his/her department head based on the job requirement to drive while on University business.

The EPN program is used to promote driver and passenger safety and assures that each driver is in good standing (i.e. no suspensions, revocations, etc). This system is monitored regularly and supervisors are provided updates on any changes to a driver’s status.

How to Begin Enrollment

Department heads should identify staff that need to be added, and provide them with a copy of the DMV Pull Notice System Add/Remove Form form. Employee is responsible to complete and sign the top sections (name must be written EXACTLY as it appears on their driver’s license). The department head must complete and sign the lower sections as the "Authorized Representative," and submit the form to Fleet Services via FAX, email, inter-office mail, or personal delivery to the Fleet Services service counter at the Fleet Services Facility (FSF) building.

Note: the enrollment process can take up to 24 hours. Please plan accordingly.

Ending Enrollment

When an employee no longer requires enrollment in the EPN program (change of position or duties, or separation from the University), Department heads should complete a Pull Notice System form, and submit it to Fleet Services.

The majority of all maintenance and repairs are performed in-house at a considerable cost-savings to the Health System. Services available through Fleet Services are as follows:

  • Vehicle Rentals
  • On-site fueling for both gasoline and diesel fuels
  • Off-site fueling at major retailers
  • Self-service car wash & air station
  • Replacement Vehicles (for departments with assigned vehicles)