Voting: Time Off to Vote in State Elections

When it comes time to exercise our constitutional right to vote for your governmental representatives, some employees ask, “How can I vote when I work all day?”

Well, we're glad you asked. The university has considered this matter in drafting the Personnel Policy for Staff Members, and when negotiating its labor contracts. Fortunately, the policy and all the contracts have the same message:

“An employee shall be granted leave with pay, up to a maximum of two (2) hours, for voting in a statewide primary or general election if the employee is scheduled to work eight (8) hours or more on that day and does not have time to vote outside of working hours.”

As the supervisor, you will want to ascertain that the any employee requesting time off for voting has explored all the options for placing their vote before or after work, or during their lunch period. Normally, there is plenty of time to vote since the polls open at 7:00 a.m. and close at 8:00 p.m.

If you are inclined to grant time off, and the employee requests more that two (2) hours, you may authorize additional time, but it will be without pay.

If you have questions or need additional information, please contact your Employee & Labor Relations consultant (PDF).