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Academic Personnel

Academic Personnel

Recruitment Information

Please contact Academic Personnel if you have any questions or need more information.

Recruitments/Upgrades/Search Waivers

Recruitment Process and Required Documents

For Search Plan and Recruitment approval and additional activities please use UC Davis Recruit

Joint Appointment Worksheet (Word)

Interview Process Guidelines (Word)

Sample Interview Questions (Word)

Sample Reference Questions (Word)

Potential Conflict of Interest Form (PDF)


Upgrade Requests

Upgrade requests are required for all Regular series above the Assistant level.  Must be approved PRIOR to search plan approval. 

Upgrade Request 


Waiver Requests

To request a Search Waiver (non-Senate positions only) you must complete the request using Forms Online (kerberos login required), you must upload the Curriculum Vitae (CV) of the candidate to the request form.  Please note that search waivers are not accepted for the Ladder Rank series, In Residence series, and Clinical X series.  

For Junior Specialists positions please see Search Waiver Criteria (PDF) and if search waiver is warranted, please request accordingly.


VA Appointment Process & Procedures

MOU Process (PDF)

MOU Form (PDF)


Position Descriptions

Junior Specialist (Word)

Professional Research Series (Word)

Project Scientist (Word)

Specialist Series (Assistant, Associate, Full) (Word)


Recruitment from other UC's & California Colleges

APM 501 (PDF)

APM 510 (PDF)

Tentative Offer Letter (TOL)

This document must be provided for every new appointment whether the candidate is identified through a recruitment, a waiver request, the Partner Opportunities Program, or the Target of Excellence Program.

Tentative Offer Letter - Adjunct Series (Word)

Tentative Offer Letter - Clinical X Series (Word)

Tentative Offer Letter - HSCP Series  (Word)

Tentative Offer Letter - In Residence Series (Word)

Tentative Offer Letter - Ladder-Regular Series (Word)

Tentative Offer Letter - Ladder-Regular/IR Split (Word)

Tentative Offer Letter - Researcher Titles  (Word)

Tentative Offer Letter - Unit 18 Lecturer Series (Word)

Memorandum of Understanding

An MOU must be provided and approved any time the candidate has a joint affiliation between the School of Medicine departments, an affiliation between a School of Medicine department and a department in another UCD School or College, or an affiliation with an outside agency such as Shriner's Hospital.

Memorandum of Understanding Between Administrative Units (PDF)

VA Memorandum of Understanding (Form - Excel) (Process - PDF) 

Target of Excellence (TOE)

Target of Excellence (TOE)