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Academic Personnel

Academic Personnel

Recruitment Information

Please contact Academic Personnel if you have any questions or need more information.

Recruitments/Upgrades/Search Waivers

Recruitment Process and Required Documents

For Search Plan and Recruitment approval and additional activities please use UC Davis Recruit.  For a full list of resources and policy information regarding Faculty Recruitments visit

Joint Appointment Worksheet (Word)

Interview Process Guidelines (Word)

Sample Interview Questions (Word)

Sample Reference Questions (Word)

Potential Conflict of Interest Form (PDF)


Upgrade Requests

Upgrade request forms are no longer required for Regular/Ladder Rank series recruitments, please see Advisory to Deans #AA2016-08 (7/22/2016).


Search Waiver Requests

Please note that search waiver processes have changed effective July 1, 2016, requests are now processed through UC Davis Recruit.  

Please see Guiding Principles: Search Waivers for Academic Appointees for details.


VA Appointment Process & Procedures

MOU Process (PDF)

MOU Form (PDF)


Position Descriptions

Junior Specialist (Word)

Professional Research Series (Word)

Project Scientist (Word)

Specialist Series (Assistant, Associate, Full) (Word)


Recruitment from other UC's & California Colleges

APM 501 (PDF)

APM 510 (PDF)

Tentative Offer Letter (TOL)

This document must be provided for every new appointment whether the candidate is identified through a recruitment, a waiver request, the Partner Opportunities Program, or the Target of Excellence Program.

Tentative Offer Letter - Adjunct Series (Word)

Tentative Offer Letter - Clinical X Series (Word)

Tentative Offer Letter - HSCP Series  (Word)

Tentative Offer Letter - In Residence Series (Word)

Tentative Offer Letter - Ladder-Regular Series (Word)

Tentative Offer Letter - Ladder-Regular/IR Split (Word)

Tentative Offer Letter - Researcher Titles  (Word)

Tentative Offer Letter - Unit 18 Lecturer Series (Word)

Memorandum of Understanding

An MOU must be provided and approved any time the candidate has a joint affiliation between the School of Medicine departments, an affiliation between a School of Medicine department and a department in another UCD School or College, or an affiliation with an outside agency such as Shriner's Hospital.

Memorandum of Understanding Between Administrative Units (PDF)

VA Memorandum of Understanding (Form - Excel) (Process - PDF) 

Target of Excellence (TOE)

Target of Excellence (TOE)