Sponsorship Frequently Asked Questions (FAQs)
- What is meant by the word "sponsorship"?
- Who can submit a sponsorship request?
- How do you “submit” a request for a sponsorship?
- Who reviews the sponsorship requests?
- I often get calls from people wanting our department to sponsor an activity or event. What should I do?
- Our department has sponsored a not-for-profit organization’s event for the past eight years. We have funds in our budget to cover this cost. Do we still have to submit a sponsorship request?
- If a sponsorship request is approved, does that mean the health system will pay for that sponsorship?
- Are there any types of requests that would automatically be excluded from consideration?
- How often are sponsorship funds approved at the level requested?
- Can one health system department sponsor the event or activity of another health system or campus department?
- I have a specific question. Who can I contact to discuss?
A sponsorship is defined as direct financial or in-kind support for special events and may include (though is not limited to) nonprofit agency fundraisers (breakfasts, luncheons, dinners, walks/runs), speakers series/lectures, health fairs or other community outreach that closely align with the UC Davis Health System mission, vision and strategic plan.
Sponsorship requests can only be submitted by external community organizations seeking financial or other kinds of support.
Read the sponsorship guidelines and submit all the required documentation.
Sponsorship requests are reviewed quarterly by members of the multi-departmental Sponsorship Committee. Currently, representatives of Government and Community Relations, Health Sciences Development, Public Affairs and Marketing and senior administration of the hospital and Dean’s office.
Have them contact the Sponsorship Office at (916) 734-5441 or firstname.lastname@example.org to receive information.
Yes. It is important for the health system to assess, record and track all sponsorship activity – regardless of which department is involved or paying for the sponsorship. By keeping track of all activity, the health system can better manage the distribution of funds to various organizations. This also helps prohibit solicitors from contacting and securing funds from more than one individual or unit. In addition, communication about the sponsorship helps ensure financial transparency for the health system and the university.
Sponsorship funds that were previously maintained in multiple departments are now pooled into a single fund which is used for health system sponsorships. In many cases, these funds will cover the cost of an approved sponsorship. In some cases, approval will simply mean approval to pursue the sponsorship, but not to fund it. In those cases, the requesting department would need to cover the cost.
A list of what cannot be sponsored is located on the sponsorship web page.
There is no set level as each request is reviewed individually. Some requests are approved, some are denied, and some are approved at a lower or higher level than initially requested.
Each request will be reviewed individually. In most cases requests to sponsor another department will be declined since they constitute a transfer of funds between departments. However, there may be some exceptions. All requests must be submitted to the Sponsorship Committee for review.
Contact the Sponsorship Committee office at (916) 734-5441 or email@example.com.