About the Mentoring Teams

Who are the Mentees?

All assistant and newly appointed associate professors (Academic Senate and Federation) must have a
Mentoring Team
Any faculty who requests a Mentoring Team can have one
As the Mentoring Academy progresses and grows, the definition of a mentee will expand to include other federation series and postdoctoral fellows.

A mosaic providing multidisciplinary expertise, skills, and outlook
The mentee plus 3-4 faculty members:
- Department Mentoring Director (DMD)
- Center Mentoring Director (CMD) for mentees with a significant Center association
- mix of mentors from within and outside department is suggested
- designated primary mentor
Team composition should reflect the mentee's career interests (clinical, research, education, leadership)

These key individuals will be the necessary administrative/executive link to ensure that a functioning team is in place and appropriate mentoring is occurring
Must be a member of the Mentoring Academy and qualify as a Master Mentor
Roles of the Department Mentoring Director (DMD)
- help new faculty identify other potential mentors and guide mentee to resources
- be part of the mentoring team
- establish contract with primary mentors and mentee
- for each mentee: track team membership, meetings, milestones (from contract), activities, feedback, outcomes, and evaluations in collaboration with the Mentoring Academy
- liaise with chair/faculty to ensure mentor input is included in merit/promotion material and mentors get credit for mentoring activities
Roles of the Center Mentoring Director (CMD)
- Partner with the DMD to accomplish the above for mentees having a significant Center association

Work with DMD to help new faculty identify potential mentors
Work with DMD and mentees to ensure well-rounded mentoring
Include quality and quantity of mentoring in annual assessments; give credit for mentoring roles of faculty
Be able to separate role as mentor from that as supervisor and administrative evaluator

Take initiative/responsibility for identifying appropriate mentors (early and with help from DMD/CMD), meet with potential mentors to determine compatibility, and establish agreements with suitable mentors
Recognize when and how often mentoring input is needed and ask for it
Meeting frequency for new junior faculty:
- Initially, with at least the primary mentor and the DMD: establish explicit goals (short and longer term) and set up contract (see below). Include information on meeting frequency agreement in contract.
- Entire team meets at least once every year
- Meet with at least one mentor every six months
File simple mentoring reports with DMD. This includes topics discussed, goals, and may include accomplishments, joys, frustrations, self-evaluation.
Seek additional mentors as needed, including ad hoc mentoring on specific topics

Contract is an agreement between mentee and primary mentor and de facto with other team members
Contracts are meant to be modifiable
Contracts establish expectations and responsibilities of mentee
Contracts establish expectations and responsibilities of mentor

For new faculty, offer letter should include contact information for DMD
Mentee should meet with DMD during first six weeks.
Ideally, the team should be established within the first six months by the mentee in consultation with the DMD; however, identifying the right personal fit can take mentoring
Team can change with time as needs and relationships change