About the Mentoring Teams
Who are the Mentees?
- All assistant and newly appointed associate professors (Academic Senate and Federation) must have a
- Any faculty who requests a Mentoring Team can have one
- As the Mentoring Academy progresses and grows, the definition of a mentee will expand to include other federation series and postdoctoral fellows.
What is a Mentoring Team?
- A mosaic providing multidisciplinary expertise, skills, and outlook
- The mentee plus 3-4 faculty members:
- Department Mentoring Director (DMD)
- Center Mentoring Director (CMD) for mentees with a significant Center association
- mix of mentors from within and outside department is suggested
- designated primary mentor
- Team composition should reflect the mentee's career interests (clinical, research, education, leadership)
Roles of the Department or Center Mentoring Director
- These key individuals will be the necessary administrative/executive link to ensure that a functioning team is in place and appropriate mentoring is occurring
- Must be a member of the Mentoring Academy and qualify as a Master Mentor
- Roles of the Department Mentoring Director (DMD)
- help new faculty identify other potential mentors and guide mentee to resources
- be part of the mentoring team
- establish contract with primary mentors and mentee
- for each mentee: track team membership, meetings, milestones (from contract), activities, feedback, outcomes, and evaluations in collaboration with the Mentoring Academy
- liaise with chair/faculty to ensure mentor input is included in merit/promotion material and mentors get credit for mentoring activities
- Roles of the Center Mentoring Director (CMD)
- Partner with the DMD to accomplish the above for mentees having a significant Center association
Role of the Department Chair
- Work with DMD to help new faculty identify potential mentors
- Work with DMD and mentees to ensure well-rounded mentoring
- Include quality and quantity of mentoring in annual assessments; give credit for mentoring roles of faculty
- Be able to separate role as mentor from that as supervisor and administrative evaluator
Role of the Mentee
- Take initiative/responsibility for identifying appropriate mentors (early and with help from DMD/CMD), meet with potential mentors to determine compatibility, and establish agreements with suitable mentors
- Recognize when and how often mentoring input is needed and ask for it
- Meeting frequency for new junior faculty:
- Initially, with at least the primary mentor and the DMD: establish explicit goals (short and longer term) and set up contract (see below). Include information on meeting frequency agreement in contract.
- Entire team meets at least once every year
- Meet with at least one mentor every six months
- File simple mentoring reports with DMD. This includes topics discussed, goals, and may include accomplishments, joys, frustrations, self-evaluation.
- Seek additional mentors as needed, including ad hoc mentoring on specific topics
Mentor/Mentee Contract (template in PDF)
Mentor/Mentee Contract (template in Word)
- Contract is an agreement between mentee and primary mentor and de facto with other team members
- Contracts are meant to be modifiable
- Contracts establish expectations and responsibilities of mentee
- Contracts establish expectations and responsibilities of mentor
When is the Mentoring Team formed?
- For new faculty, offer letter should include contact information for DMD
- Mentee should meet with DMD during first six weeks.
- Ideally, the team should be established within the first six months by the mentee in consultation with the DMD; however, identifying the right personal fit can take mentoring
- Team can change with time as needs and relationships change