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Office of Medical Research

Office of Medical Research

PI Eligibility

Eligibility to be a Principal Investigator on a Grant, Contract, or Human Subjects Proposal in the School of Medicine

Revised 2009

UC policy allows faculty in certain series to submit a grant, contract, or human subjects proposal as a Principal Investigator: Those who are not eligible to be a PI may submit a "Request for Exception to Policy on Eligibility to Submit Proposals." Requests for Exception to Policy in the School of Medicine are reviewed by Executive Associate Dean Claire Pomeroy and Associate Dean for Research Fitz-Roy Curry. Requests are reviewed on a case by case basis.

To prevent the unnecessary preparation of an entire grant or human subjects proposal in case the Request for Exception is denied, we have instituted a new policy. As of March, 2000, Requests for Exception to Policy to be a Principal Investigator in the School of Medicine should be submitted to the Office of Sponsored Programs as soon as a researcher decides to prepare a grant, contract, or human subjects proposal, or by a minimum of 10 business days prior to the sponsor's deadline. This allows the Deans time for thorough consideration of the Request and clarification from the investigator if needed. Proposals submitted to the Office of Sponsored Programs without an approved Request for Exception (when applicable) will not be reviewed.

The Request for Exception to Policy form is available for download on the Office of Sponsored Programs web site at our forms page (under "Misc. University Forms"). The form should be completed, signed by the investigator, Department Chair, and Academic Senate mentor (when applicable), and submitted along with the investigator's CV, a brief description of the project, and the sponsor's program guidelines. The description should include the name of the sponsor, program deadline, project title, project duration, and a brief synopsis of the proposed work or idea. Components such as transmittal forms and budget pages are not necessary. Requests will be reviewed by the Deans. Final approval resides with the Vice Chancellor for Research. For more information, please refer to UC Davis Policy and Procedure Manual. The investigator will be notified of a decision as soon as possible. We recommend that investigators wait until they have received approval on the Request for Exception before preparing a full proposal or protocol.