Scheduling and Billing
The Imaging Research Center bills $668 per hour of MRI scan time. Scan time is verified by consolidating information on the IRC Calendar with information recorded on MRI Session forms. Scanner operators should always fill out an MRI Session Form (available at the scanner site) for every MRI scan session, indicating both scheduled and actual times the scanner was used. This will help us determine whether a user exceeded their scheduled time. The operator is also encouraged to note any extenuating circumstances.
An image of our MRI Session Form
We charge for overruns of the scheduled time slot. If an investigator is unable to start their scan on time due to a previous overrun, this would be considered an exception. Overruns will be dealt with on a case-by-case basis.
The IRC does not charge for cancellations/no shows. To avoid being inadvertently billed, the investigator is required to remove their canceled slot from the IRC Calendar.
- Note on subject aborts: If a subject aborts the scan session and no useful data is acquired, please treat this as a cancellation. If some useful data was acquired, please update the time slot's end time in the IRC Calendar to reflect the time the subject left. Don't update the time slot begin time.
Using the IRC Calendar:
- A specific subject must be identified a week in advance for each scheduled scan. On the IRC calendar, this should be reflected by the subject's initials along with some kind of study-specific subject ID.
- Investigators are encouraged to schedule scans back-to-back with previously scheduled scans. This will help minimize unusable gaps in the schedule.
- If an investigator intends to schedule more than one subject during their time at the scanner, they should schedule contiguous time slots for each subject. Then if one subject cancels, the appropriate time slot can be deleted independently.
If an investigator isn't able to complete a scan due to technical problems, they should promptly notify Scott Martin and remove the scheduled time slot from the IRC Calendar. The appropriate IRC technical staff member will then follow up on the request to determine whether or not the investigator should receive a refund.