Skip to main content
Academic Personnel

Academic Personnel

New Hire and Recall Information

Please contact Academic Personnel if you have any questions or need more information.

Required Payroll Documents

Background Check (PDF) - This takes 48-72 hours to process. The background check form must be signed by applicant.

PeopleSoft Input Documents (PDF)

I-9 Form (PDF)

UC State Oath of Allegiance, Patent Policy and Patent Acknowledgement (PDF) - Oath is not required for International / Non-U.S. Citizen employees; however, the bottom half of the Patent Policy and Patent Acknowledgement is still required.

W-4 - Withholding Allowances (PDF) or W-4NR for Non-Resident Alien Employee (PDF) - The applicable form is required for all new hires regardless of pay status.

Personal Data Form (PDF)

Confidentiality Agreement Form  (Word) - DO NOT SUBMIT - retain document in the department file.

Demographic Data Form (PDF)

Payroll Dispostion Form (PDF)

Elder Abuse Notification Form (PDF)

Child Abuse Notification Form (PDF)

Non-Resident Employee Information

Additional information and documents are available on the UCOP Taxation of nonresident aliens webpage.

Recall Information

Recall to active service requires pre-approval. All recall requests may be initiated by the department using the Academic Affairs Forms On-Line system.

Recall to Service after Retirement Information

Recall for Academic Appointees Policy - APM 205 (PDF)

Recall Title Code Selection Guide (PDF)

UCRP Reemployed Retireee Notification Form (UBEN 1039) (PDF) - Completion of this docuemnt is required for all recall appointees that did not receive a lump sum cashout.

Other Forms

UCD Campus Accounting and Financial Services/Payroll Forms (Kerbos Login Required)