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Academic Personnel

Academic Personnel

New Hire and Recall Information

Please contact Academic Personnel if you have any questions or need more information.

Required Payroll Documents

Background Check (PDF) - This takes 48-72 hours to process. The background check form must be signed by applicant. Rehires: Resubmit if more than 1 year since last background check completed. Resubmit with change in position or department.

PeopleSoft Input Documents (PDF)

I-9 Form (PDF) Rehires: As stated in the I-9 directions, “When rehiring an employee within 3 years of the date Form I-9 was originally completed, employers have the option to complete a new Form I-9 or complete Section 3.

Not required if no break in service:

  • Break in service: 1 day or more
  • Not considered break if transferring from campus and no break in service

UC State Oath of Allegiance, Patent Policy and Patent Acknowledgement (PDF) - Oath is not required for International / Non-U.S. Citizen employees; however, the bottom half of the Patent Policy and Patent Acknowledgement is still required. Rehires: Complete if more than one year from last date oath/patent signed.

Not required if no break in service:

  • Break in service: 1 day or more
  • Not considered break if transferring from campus and no break in service

W-4 - Withholding Allowances (PDF) or W-4NR for Non-Resident Alien Employee (PDF) - The applicable form is required for all new hires regardless of pay status. Rehires: Complete if changed.

Personal Data Form (PDF) Required for new hires and if transferring from campus with no previous PSoft appointment.

Confidentiality Agreement Form  (Word) - DO NOT SUBMIT - retain document in the department file.

Demographic Data Form (PDF)

Voluntary Self-Identification of Disability (PDF)

Payroll Disposition Form (PDF) Can also be submitted via AYSO.

Elder Abuse Notification Form (PDF)

Child Abuse Notification Form (PDF)

Academic Biography (PDF) Please ensure the bio is signed  and completed.

Non-Resident Employee Information

Additional information and documents are available on the UCOP Taxation of nonresident aliens webpage.

Recall Information

Recall to active service requires pre-approval. All recall requests may be initiated by the department using the Academic Affairs Forms On-Line system.

Recall to Service after Retirement Information

Recall for Academic Appointees Policy - APM 205 (PDF)

Recall Title Code Selection Guide (PDF)

Other Forms

UCD Campus Accounting and Financial Services/Payroll Forms (Kerberos Login Required)